Hasan Hamad
hasan@jebra.io
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Net Pay in Global Payroll
Published December 17th, 2025 by Hasan Hamad
What is net pay? Net pay is the amount of an employee's salary or wages that they receive in their bank account after deductions for taxes and benefits have been subtracted. How does net pay differ from gross pay? Gross pay represents an employee's earnings before any deductions or taxes are applied. Net pay, on the other hand, is the actual amount
Irregular Payments Indicator
Published December 17th, 2025 by Hasan Hamad
What is an irregular payment indicator in payroll? An irregular payment indicator is a signal or mechanism that identifies payments within the payroll system that deviate from the usual or expected patterns. These irregular payments may result from various factors, including human error, one-time payments like bonuses, processing delays, fraudulent
Shadow Payroll
Published December 17th, 2025 by Hasan Hamad
What is shadow payroll? Shadow payroll is a process used by businesses when they have employees working in a host country while remaining on the home country payroll. It involves calculating and reporting the tax and social security liabilities of the employee in the host country to meet local payroll tax payment and reporting requirements. Why is s
New Payroll Period
Published December 17th, 2025 by Hasan Hamad
YouTube Video available here To start a new payroll period, click on New Payroll and select a payroll start and end date. Data for each payroll period is organized in Jebra’s signature folder and tab structure: Payroll (by Worker or Location) Pay Rates (by Class Tag, Class Type or Class Time) Shifts Invoices
Dislocated Worker
Published December 17th, 2025 by Hasan Hamad
What is a dislocated or displaced worker? A dislocated or displaced worker is an individual who has experienced job loss due to circumstances beyond their control. These circumstances can include layoffs, business closures, self-employment challenges resulting from natural disasters or unforeseen economic events, or being a displaced homemaker who i
Commission
Published December 17th, 2025 by Hasan Hamad
What is commission pay, and in which roles is it commonly used? Commission pay is a form of compensation based on sales or task completion related to an employee's role. It is typically in addition to the base salary and is calculated based on the sales or revenue generated by the employee. Common roles where commission pay is prevalent include sale
Virtual Account
Published December 17th, 2025 by Hasan Hamad
What is a virtual account? A virtual account is a digital, non-physical bank account that businesses use to manage payments electronically. It operates similarly to traditional bank accounts but provides greater flexibility and efficiency in handling transactions. How does a virtual account work? Each customer is assigned a unique Virtual Account Nu
Adding Worker GST/HST Taxes
Published December 17th, 2025 by Hasan Hamad
For GST/HST, all your workers need to add this on their profile via the Jebra Workers Portal at https://workers.jebra.io/signin. This video demonstrates the steps: Worker: Log in to Jebra Worker Portal and update Invoice Profile to add tax rate Business: After the worker update, run Update Payroll for the period The tax will apply on that period and
Attachment of Earnings Order (AEO)
Published December 17th, 2025 by Hasan Hamad
What is an Attachment of Earnings Order (AEO)? An Attachment of Earnings Order is a legal court order that mandates an employer to withhold a portion of an employee's paycheck to repay a debt owed by the employee. AEOs are typically related to unpaid taxes, court-ordered payments, or child support obligations. How does an AEO affect employees and em
Exclude and Include Workers
Published December 17th, 2025 by Hasan Hamad
Excluding Workers To exclude workers from the payroll report, navigate to the Workers tab and Exclude the corresponding worker. Including Workers First enable the toggle to Show excluded workers only. Then locate the target worker and click Include. After you’ve included and excluded workers, make sure you Update Payroll on the target payroll period
Working Capital Management
Published December 17th, 2025 by Hasan Hamad
What is working capital management, and why is it important for businesses? Working capital management is a strategic approach that helps businesses efficiently manage their current assets and liabilities to ensure they have enough cash flow to cover operational expenses and debt obligations. It is vital for maintaining financial stability and busin
Employee
Published December 17th, 2025 by Hasan Hamad
What is an employee, and why is proper classification important? An employee is an individual who works under the direction and control of an employer, following the employer's policies and procedures. Properly classifying employees is crucial to ensure compliance with labour laws, tax regulations, and other legal requirements. Misclassification can
Open Banking
Published December 17th, 2025 by Hasan Hamad
What is Open Banking? Open Banking is a financial services concept where banks and financial institutions open their Application Programming Interfaces (APIs) to allow third-party service providers, such as FinTech companies, to access customer data and offer various financial services. How does Open Banking work? Open Banking relies on APIs to conn
Award Interpretation
Published December 17th, 2025 by Hasan Hamad
What is award interpretation, and why is it important for businesses in Australia? Award interpretation is the process of calculating the minimum legal amount of pay for hours worked by employees in Australia. It's crucial for businesses to ensure they comply with Fair Work Australia's 122 awards, which cover pay and conditions for workers in variou
Social Security Wages
Published December 17th, 2025 by Hasan Hamad
What are Social Security wages? Social Security wages refer to the income earned by an individual that is subject to Social Security taxes. These taxes fund the Social Security program, which provides retirement, disability, and survivor benefits. How do Social Security wages work? When an individual earns income from employment, a portion of their
Benefits In Kind (BIK)
Published December 17th, 2025 by Hasan Hamad
What are Benefits in Kind (BIKs) in the context of employee perks? Benefits in Kind (BIKs) are non-cash perks that employees receive from their employers. These perks can include housing allowances, stock options, health insurance, childcare assistance, gym memberships, education allowances, and company cars, among others. BIKs play a vital role in
Absence
Published December 17th, 2025 by Hasan Hamad
What does "absence" refer to in payroll? Absence in payroll quite literally means being absent from work. However, it involves more than just deducting a full day's payment. It encompasses various types of absences, each of which may require unique handling depending on factors like the company, industry, and country. What are the different types of
MarianaTek Sales to QuickBooks
Published December 17th, 2025 by Hasan Hamad
Overview Automatically sync MarianaTek sales, refunds and Stripe fees into QuickBooks Online. This is the update to MarianaTek Sales to QuickBooks (v1). QBO Setup Requirements We support QBO accounts for the USA and Canada only. Contact us at support@jebra.io for other jurisdictions. Clients must enable taxes and add a tax organization / agency . Ma
Employer Alignment Submission (EAS)
Published December 17th, 2025 by Hasan Hamad
What is Employer Alignment Submission (EAS)? Employer Alignment Submission (EAS) is the process of submitting payroll data for employees to a Payment Service Provider (PSP) or payment distribution platform. This data typically includes employee details, hours worked, taxes, deductions, gross and net pay, benefits, bonuses, and more. How does the EAS
Workplace Absenteeism
Published December 17th, 2025 by Hasan Hamad
What is absenteeism in the workplace, and how does it differ from planned absences? Absenteeism in the workplace occurs when employees repeatedly fail to show up for work without a good reason or excuse. It typically involves unexcused and unplanned absences. In contrast, planned absences occur when employees request time off for personal reasons or
Account Number
Published December 17th, 2025 by Hasan Hamad
What are account numbers, and why are they important in banking and payroll? Account numbers are unique identifiers used to track individual bank accounts. In the context of payroll, they are crucial for transactions like deposits, withdrawals, and transfers. They ensure that money is directed to the correct account. How are account numbers typicall
Open Shifts
Published December 17th, 2025 by Hasan Hamad
What are open shifts? Open shifts refer to work shifts within an organization that have not been assigned to a specific worker. These shifts are typically unfilled and require staff allocation. Why are open shifts used in scheduling? Open shifts are used to align an organization's labour needs with fluctuating demand. They provide flexibility for bo
How to Re-Connect QuickBooks
Published December 17th, 2025 by Hasan Hamad
Log onto the Jebra dashboard Go to Connections tab Click Manage for the QuickBooks connection, and select Re-connect
Tax Rebates
Published December 17th, 2025 by Hasan Hamad
What is a tax rebate? A tax rebate is a refund made to a taxpayer when the amount of taxes paid during the year exceeds their tax liability. It's a reimbursement for overpaid taxes. How does a tax rebate work? In many countries, taxpayers file an income tax return at the end of the fiscal year. This return reflects the taxes paid and the actual tax
Intermediary Bank
Published December 17th, 2025 by Hasan Hamad
What is an intermediary bank in international payments? An intermediary bank is a third-party financial institution that facilitates international payments between the sender's bank and the recipient's bank. It comes into play when the two banks do not have a direct relationship or when the recipient's bank lacks a corresponding relationship with th
Edit Payroll Calculations
Published December 17th, 2025 by Hasan Hamad
You may want to edit the calculated numbers for a number of reasons, for example: Adding ad-hoc payments and bonuses, e.g for worker expenses, or missed payments Adding compensation for shifts that are not recorded on MarianaTek Adjusting compensation for special cases, e.g. holidays, etc. The first tab displays three payroll views: Payroll by Worke
Expatriate (Expat) Employees
Published December 17th, 2025 by Hasan Hamad
What is an expat employee? An expat, or expatriate employee, is an individual who works in a foreign country while retaining their citizenship from their home country. This employment is typically temporary or for a specified period. What challenges can arise when paying expat employees? Paying expat employees can be challenging due to various facto
COBRA
Published December 17th, 2025 by Hasan Hamad
What is COBRA coverage, and how does it work? COBRA, the Consolidated Omnibus Budget Reconciliation Act, is a U.S. federal law requiring certain employers (typically those with 20 or more employees) to offer temporary health insurance to employees and their dependents after certain qualifying events, such as job loss or reduced work hours. Employees
Business App
Published December 17th, 2025 by Hasan Hamad
Screenshot of a Payroll Report: Payroll by Worker tab Jebra integrates with MarianaTek and captures essential payroll data: hours worked, sessions taught, attendance rates, no shows and cancellations. Payroll managers set pay rates (e.g. $17 per hour; or $35 per shift) and incentive rules (e.g. $2 for each reservation over 10 reservations) which Jeb
Faster Payments Service (FPS)
Published December 17th, 2025 by Hasan Hamad
What is the Faster Payments Service (FPS)? The Faster Payments Service (FPS) is a banking initiative in the United Kingdom designed to significantly reduce payment processing times, from several days to just a few seconds. FPS focuses on facilitating quick and efficient payments, particularly for small transactions. How does the Faster Payments Serv
Approval Chains
Published December 17th, 2025 by Hasan Hamad
What are approval chains in payments? Approval chains, also known as approval workflows, are sequences of approvers, each with varying levels of authority, through which a payment request must pass before being accepted. These chains ensure that payments are authorized by the appropriate individuals, reducing the risk of fraud and errors. When are a
Salaried Employee
Published December 17th, 2025 by Hasan Hamad
What is a salaried employee? A salaried employee is someone who receives a fixed or set amount of money as compensation for their work, typically on an annual basis. They are often referred to as "exempt employees." What are the advantages and disadvantages of being a salaried employee? The advantages of being a salaried employee include a consisten
Payroll Taxes
Published December 17th, 2025 by Hasan Hamad
What are payroll taxes, and who is responsible for paying them? Payroll taxes are payments that employers make on behalf of their employees when running payroll. These taxes are calculated based on a percentage of an employee's gross pay. Employers are responsible for calculating, withholding, and remitting payroll taxes to the appropriate authoriti
Leave Request
Published December 17th, 2025 by Hasan Hamad
What is a leave request, and why is it important in the workplace? A leave request is a formal process within a workplace that allows employees to request time off, typically for personal commitments such as health, family, or travel. It is essential in managing employee absences and ensuring proper communication and approval between employees and t
Gender Pay Gap
Published December 17th, 2025 by Hasan Hamad
What is the gender pay gap? The gender pay gap refers to the difference in pay between men and women in the workplace, typically calculated as a percentage. It reflects the historical disparity in compensation between genders. Why does the gender pay gap exist? The gender pay gap exists for various reasons, including gender stereotypes and biases in
Client Money Account (CMA)
Published December 17th, 2025 by Hasan Hamad
What is a Client Money Account (CMA)? A Client Money Account, often referred to as a CMA or e-money account, is an account used by payment service providers (PSPs) to hold their customers' funds, whether individuals or companies. CMAs serve to separate and safeguard clients' funds from those of the PSP, ensuring that clients' money remains protected
Payroll Liabilities
Published December 17th, 2025 by Hasan Hamad
What are payroll liabilities? Payroll liabilities refer to the amounts of money that a company owes but has not yet paid to its employees for various forms of compensation, including wages, salaries, bonuses, commissions, and benefits. These liabilities also encompass taxes and other deductions that the company must withhold and remit on behalf of e
FUTA and Unemployment Taxes
Published December 17th, 2025 by Hasan Hamad
What is the Federal Unemployment Tax Act (FUTA)? The Federal Unemployment Tax Act (FUTA) is a U.S. federal law that requires employers to pay a tax. This tax is used to fund unemployment benefits for individuals who have lost their jobs. Employers are responsible for paying the FUTA tax to the IRS. How is the FUTA tax calculated? The FUTA tax is cal
W-8BEN Tax Form
Published December 17th, 2025 by Hasan Hamad
What is a W-8BEN tax form, and who uses it? A W-8BEN tax form is used by individuals who are employed by US companies but are not US residents or citizens. It is used to declare eligibility for relevant tax exemptions and to specify their foreign status for tax purposes. How does the W-8BEN tax form work? Once filled out, the W-8BEN form is submitte
Payroll Remittance in Canada
Published December 17th, 2025 by Hasan Hamad
What is payroll remittance in Canada? Payroll remittance in Canada refers to the process of sending the required source deductions, including income tax, Canada Pension Plan (CPP) contributions, and Employment Insurance (EI) premiums, to the Canada Revenue Agency (CRA) after paying compensation or benefits to employees. Employers are responsible for
Boomerang Employee
Published December 17th, 2025 by Hasan Hamad
What is a boomerang employee? A boomerang employee is an employee who, after leaving an organization, later returns to that same organization in a different role or capacity. The term "boomerang" signifies their return, similar to a boomerang that comes back to the hand that threw it. What are the advantages of hiring boomerang employees? Hiring boo
Workers App
Published December 17th, 2025 by Hasan Hamad
An innovative extension to Jebra’s business-facing payouts calculator that allows teachers and staff to view their work history and submit detailed invoices to their employers instantly.
Settings
Published December 17th, 2025 by Hasan Hamad
Overview The Settings contain all key automation configurations. These options define how payroll is calculated, how incentives and bonuses are applied, and how business details are displayed on invoices and payslips. Some fields are mandatory (marked with *), while others are optional for customization. General Information Subscription ID (Read Onl
Add Workers
Published December 17th, 2025 by Hasan Hamad
To add new workers, first add the workers on MarianaTek, and then go to the Jebra dashboard and run Update Payroll on your current payroll period. Why is my MarianaTek employee NOT appearing on the Jebra dashboard? This usually happens when the worker has not been assigned to one of the locations that are connected on your Jebra dashboard. When yo
Set Worker Type
Published December 17th, 2025 by Hasan Hamad
YouTube Video available here Distinguish between contract workers and employees by turning the Contractor toggle on in the Workers tab. Contractors will have in #Contractor tag in Payroll reports and you will be able to use Filter Contractor toggle to perform quick actions on this group, like send draft invoices and editing payrates .
Payroll Accounts and Global Workforce Compensation
Published December 17th, 2025 by Hasan Hamad
What is a payroll account, and how is it used for employee compensation? A payroll account is a specialized account designed for handling employee compensation, including salaries, wages, and bonuses. Organizations use these accounts as central hubs for payroll transactions, ensuring secure, trackable, and auditable payment processes. What are the k
Payment in Lieu of Notice (PILON)
Published December 17th, 2025 by Hasan Hamad
What is Payment in Lieu of Notice (PILON)? Payment in Lieu of Notice, commonly known as PILON, is a clause in an employment contract that enables an employer to terminate an employee's employment immediately by providing compensation equivalent to the notice period stipulated in the contract. It allows the employer to avoid the employee working duri
Download Invoices and Send Reminders
Published December 17th, 2025 by Hasan Hamad
All generated invoices appear on the Invoices tab with a DRAFT status. You can continue to process payroll as normal even with invoices in Draft status. However, If you require workers to submit invoices for approval, then you should: Communicate this requirement to your workers ahead of time. If necessary, select the target invoices and Send Subm
Full Payment Submission (FPS)
Published December 17th, 2025 by Hasan Hamad
What is a Full Payment Submission (FPS)? A Full Payment Submission (FPS) is a document that companies with UK employees must submit to the government or tax authorities during each payment period. It serves the purpose of verifying that the correct amount has been deducted from an employee's payroll payments for tax-related purposes. Why is it impor
Add Incentive Pay and Pay Caps
Published December 17th, 2025 by Hasan Hamad
Click the pencil icon that enables you to edit payrates then click Add Incentive. You can select from the available Incentive Type options: Each reservation over n applies a per-reservation incentive pay, where reservations can be any combination of attendees, Late Cancels and No Shoes. n+ reservations is a flat amount when the reservation thresho
Foreign Exchange (FX)
Published December 17th, 2025 by Hasan Hamad
What is the Forex Exchange (FX) Market? The Forex Market, often referred to as FX or Forex is the largest global financial market. It operates as a decentralized system where one currency is exchanged or converted into another. How does the FX market work? The FX market boasts a daily trading volume of $6.6 trillion, making it the world's largest an
Holiday Pay
Published December 17th, 2025 by Hasan Hamad
What is holiday pay? Holiday pay refers to the compensation that employees receive for taking time off during the holiday period. The amount of holiday pay an employee receives can vary depending on employer policies and the employee's regular pay rate. How is holiday pay calculated? Calculating holiday pay can vary by country and other factors. In
Employer of Record
Published December 17th, 2025 by Hasan Hamad
What is an Employer of Record (EoR)? An Employer of Record (EoR) is a company or entity that takes responsibility for handling all legal and regulatory obligations related to another company's employees, including matters like taxes, benefits, and payroll. EoRs are often utilized by companies when hiring employees in foreign countries to avoid the c
1099-NEC
Published December 17th, 2025 by Hasan Hamad
What is Form 1099-NEC used for? Form 1099-NEC is a U.S. tax form used to report compensation paid to non-employees, such as contractors or freelancers. Unlike a W-2 form, which is used for employees, Form 1099-NEC reports the total compensation paid to non-employees during the tax year without including information on tax withholdings. What informat
Payment Service Provider (PSP)
Published December 17th, 2025 by Hasan Hamad
What is a Payment Service Provider (PSP)? A Payment Service Provider (PSP) is a company that facilitates electronic payments, including credit and debit card transactions, for businesses. PSPs act as intermediaries, connecting payment networks, banks, and merchants to streamline the payment process. What does a Payment Service Provider do? PSPs mana
Money Transfer License
Published December 17th, 2025 by Hasan Hamad
What is a money transfer license? A money transfer license, also known as a money transmitter license (MTL), is a legal authorization granted to a company or entity that enables them to facilitate the transfer of funds. This license is essential for businesses involved in financial services, including payroll and payments operations. Why is a money
Upper Earnings Limit (UEL)
Published December 17th, 2025 by Hasan Hamad
What is the Upper Earnings Limit (UEL) for national insurance contributions in the UK? The Upper Earnings Limit (UEL) is the maximum earnings threshold for Class 1 National Insurance contributions in the UK. It represents the highest income level on which employees are required to pay these contributions. What are the key national insurance threshol
Statutory Sick Pay (SSP)
Published December 17th, 2025 by Hasan Hamad
What is statutory sick pay (SSP)? Statutory sick pay (SSP) is a mandatory payment that employers are required to make to employees who are unable to work due to illness or injury. It ensures that employees receive income during their period of sickness. What qualifies an employee for SSP? To qualify for SSP, employees typically need to meet certain
Workers
Published December 17th, 2025 by Hasan Hamad
This is the Jebra Worker User Guide for Payroll Processing with Tax Filing. A PDF version of this User Guide is available from the link below: WorkerUserGuide.pdf Send your questions and comments to support@jebra.io.
Local Bank Transfer
Published December 17th, 2025 by Hasan Hamad
What are local bank transfers, and how do they work? Local bank transfers are a cost-effective method of sending and receiving money overseas. They involve a direct payment process that transfers funds from one bank account to another, typically with the assistance of one payment processor or vendor as a clearing mechanism. This approach minimizes t
Custom pay rates
Published December 17th, 2025 by Hasan Hamad
What are Custom Pay Rates, and how are they used in compensation? Custom Pay Rates refer to compensation rates that are tailored to specific roles, tasks, or projects within an organization. Instead of employees receiving a standard hourly rate, these rates vary depending on the nature of the work performed. Custom pay rates are commonly employed in
Overtime
Published December 17th, 2025 by Hasan Hamad
What is overtime? Overtime refers to the time that an employee works over and above their regular working hours. It typically involves working more than a certain number of hours in a workweek, often 40 hours and can result in additional pay for employees. How is overtime pay calculated? Overtime pay is usually calculated as a multiple of an employe
Payroll Automation
Published December 17th, 2025 by Hasan Hamad
What is payroll automation, and why is it used? Payroll automation involves digitally systematizing a company's employee payments. It simplifies payroll processes, calculates tax withholdings, and ensures timely and accurate payments. It is used to save time, reduce errors, enhance compliance, and streamline payroll operations. Who can benefit from
Global Payroll
Published December 17th, 2025 by Hasan Hamad
What is global payroll, and how does it differ from local payroll? Global payroll involves managing employee compensation in different countries, dealing with various local taxes, regulations, and laws, and ensuring the security of employee data. It requires clear and constant communication with payroll teams across borders. While local payroll focu
Worker Deduction
Published December 17th, 2025 by Hasan Hamad
What are worker deductions, and how do they work? Worker deductions are amounts withheld from an employee's pay by their employer. These deductions can be either required by law or voluntary. They are subtracted from the employee's gross pay to determine their net pay. Which worker deductions are typically required by law? Common worker deductions r
Salary Sacrifice
Published December 17th, 2025 by Hasan Hamad
What is salary sacrifice? Salary sacrifice is an employment arrangement in which an employee agrees to give up a portion of their salary or wages in exchange for non-cash benefits provided by the employer. These benefits can include items like a company car, additional vacation days, contributions to a retirement savings plan, or other perks. How do
Payment Rails
Published December 17th, 2025 by Hasan Hamad
What are payment rails? Payment rails, also known as rails, refer to the infrastructure or platforms that facilitate the movement of money between a payer and a payee. They serve as the digital pathways for transferring funds between financial organizations, banks, businesses, and consumers. What types of payment rails are there? There are various t
Maternity Leave
Published December 17th, 2025 by Hasan Hamad
What is maternity leave, and why is it important? Maternity leave is a type of time off that employees receive when they have a new baby. During this period, employees may receive compensation or benefits, typically administered through the payroll system. It allows new parents to take time off to care for their newborn and recover from childbirth.
Wire Transfer
Published December 17th, 2025 by Hasan Hamad
What is a wire transfer? A wire transfer is an electronic money transfer method used to send funds between individuals or businesses. It involves the sender initiating the transfer at their bank, and providing recipient details such as name, bank, account number, and amount. The funds are then sent electronically to the recipient's account. How is a
Kelly Shift Schedule
Published December 17th, 2025 by Hasan Hamad
What is a Kelly Shift Schedule? A Kelly Shift Schedule is a type of rotating shift schedule used in industries that require continuous operation, such as manufacturing and healthcare. It involves a team of employees working a cycle of shifts that rotate between day, evening, and night shifts. How does a Kelly Shift Schedule work? A Kelly Shift Sched
1099-MISC
Published December 17th, 2025 by Hasan Hamad
What is Form 1099-MISC used for? Form 1099-MISC is a U.S. tax form used to report various types of miscellaneous income, including rent payments, royalties, and other non-employee payments. It is used by businesses or individuals to report payments made to certain payees during a tax year. Who is required to report Form 1099-MISC? A company or indiv
Last Mile Payments in Payroll
Published December 17th, 2025 by Hasan Hamad
What is a last mile payment in payroll? Last mile payment refers to the final step of the payment process in payroll, where the funds are delivered to the employee or recipient after all deductions, including taxes, have been accounted for. What are the common forms of last mile payments in payroll? Common forms of last mile payments include payroll
Contingent Worker
Published December 17th, 2025 by Hasan Hamad
What is a contingent worker, and how do they differ from employees and contractors? A contingent worker is an individual hired on a temporary or contractual basis to complete specific tasks or projects. They can include freelancers, consultants, independent contractors, or seasonal employees. The key differences are: Contingent Worker: Hired tempora
W-4 Tax Form
Published December 17th, 2025 by Hasan Hamad
What is a W-4 tax form, and why is it important? A W-4 tax form, officially known as an Employee’s Withholding Allowance Certificate, is a document used in the United States by employees to specify how much federal income tax should be withheld from their paychecks. It's essential because it helps determine the correct amount of tax withholding, ens
Add Worker Pay Rates
Published December 17th, 2025 by Hasan Hamad
YouTube Video available here To create a worker-specific pay rate: Go to Pay Rates tab Search for the worker. If their pay rates exist, you can edit their pay rates If the worker does not yet have custom pay rates configured, you have to copy from another worker or from the Default PayRates and then edit: Find another worker with similar pay rates
Payment Reconciliation
Published December 17th, 2025 by Hasan Hamad
What is payment reconciliation? Payment reconciliation is the process of cross-referencing payment records with accounting books to ensure accuracy and consistency. It involves hunting for errors and discrepancies to maintain financial integrity, particularly in the context of global workforce payroll payments. What are the three main stages of paym
Trust Accounts
Published December 17th, 2025 by Hasan Hamad
What is a trust account? A trust account is an arrangement where a grantor allows a trustee to manage assets for the benefit of specific beneficiaries. Trust accounts are used to safeguard and manage funds, ensuring they are appropriately disbursed and that all relevant taxes and fees are paid in accordance with applicable laws. How do I open a trus
Life Insurance in Payroll
Published December 17th, 2025 by Hasan Hamad
What is life insurance in the context of payroll? Life insurance in payroll refers to a benefit provided to employees where a portion of their paycheck is used to pay premiums for life insurance coverage. This coverage ensures that the employee's beneficiaries receive financial support in the event of the employee's death. How do life insurance payo
Designation
Published December 17th, 2025 by Hasan Hamad
What is a designation in the context of global payroll? Designation in global payroll refers to the classification of employees, contractors, transactions, or accounts based on various factors such as employment status, location, payment type, and regulatory requirements. For example, an employee working abroad might be designated as an 'expatriate.
CHAPS
Published December 17th, 2025 by Hasan Hamad
What is CHAPS, and how does it work? CHAPS, which stands for the Clearing House Automated Payments System, is a UK-based system used for processing payments, especially large ones exceeding £10,000. Companies wishing to use CHAPS must have an account at a participating bank, provide recipient details and payment information, and the bank send this d
Bring Your Own Device (BYOD)
Published December 17th, 2025 by Hasan Hamad
What is BYOD, and how does it work in the workplace? BYOD stands for Bring Your Own Device, and it refers to employees using their personal devices, such as laptops and smartphones, for work-related tasks. A BYOD policy allows employees to leverage their personal devices for work purposes, often adopted by companies with remote workforces and younge
Fixed Schedules
Published December 17th, 2025 by Hasan Hamad
What is a fixed schedule in the workplace? A fixed schedule in the workplace is a set work schedule with consistent days and hours for employees. It remains unchanged for weeks or months. Fixed schedules are typically determined by management based on the needs of the business and industry. What are examples of fixed schedules in the workplace? Exam
Management by Objectives (MBO)
Published December 17th, 2025 by Hasan Hamad
What does MBO stand for, and what is its purpose? MBO stands for "Management by Objectives." Its purpose is to establish specific goals and objectives for individuals and teams within an organization, regularly review progress, and align employee goals with the organization's overall objectives to improve performance and productivity. What are the f
Ultimate Debtor
Published December 17th, 2025 by Hasan Hamad
What is a debtor? A debtor is an individual or business that owes money to a creditor. In the context of payroll, the company or employer is often considered the debtor when they owe money to employees in the form of salaries or wages. What are the penalties for not paying debts? Failure to repay debts can lead to various consequences, including: Pr
Worker Onboarding
Published December 17th, 2025 by Hasan Hamad
Jebra Workers User Guide Access your Jebra account When your payroll manager invites you to onboard onto Jebra, you will receive an email directing you to the Jebra Workers portal at https://workers.jebra.io . Jebra automatically creates your user account linked to your work email on MarianaTek. Therefore make sure you can access the email address t
Overtime Costs
Published December 17th, 2025 by Hasan Hamad
What is overtime? Overtime refers to work performed by an employee outside of their regular work hours, typically defined as exceeding 8 hours a day or as specified in employment contracts, company rules, statutes, or union agreements. What additional costs are associated with overtime for employers? Overtime costs for employers can include: Wage in
Company Sick Day
Published December 17th, 2025 by Hasan Hamad
What are company sick days, and why do companies offer them? Company sick days are days that employees take off work due to illness or injury. Companies offer these days to allow employees the time they need for recovery. A generous sick day scheme can also be an attractive benefit for prospective employees. How do company sick days differ from stat
Pay Stub
Published December 17th, 2025 by Hasan Hamad
What is a pay stub (payslip)? A pay stub, also known as a payslip in some regions, is a document provided to employees during each pay period. It contains essential information about an employee's earnings, tax withholdings, deductions, and net pay. Why are pay stubs important for employees? Pay stubs serve as a crucial record-keeping tool for emplo
Jebra Glossary
Published October 27th, 2025 by Hasan Hamad
This is a auto-generated Article of all your definitions within the glossary. Glossary This is a auto-generated Article of all your definitions within the glossary. All 1 4 A B C D E F G P S U W Y 14th Month Pay A "14th month" payment is an extra month's salary given to employees in certain countries, typically around the holiday season or during th
Settlement and Payment Authorization
Published December 17th, 2025 by Hasan Hamad
Is settlement the same as payment authorization? No, settlement and payment authorization are two distinct steps in the payment process, especially in credit or debit card payments. Payment authorization occurs first, where the merchant requests payment from the customer's bank and receives approval to proceed with the transaction. Settlement, on th
Gig Worker/Employee
Published December 17th, 2025 by Hasan Hamad
What is a gig worker or gig employee? A gig worker or gig employee is an individual who works in the gig economy, often on a short-term or freelance basis. They perform tasks, projects, or jobs for various clients or platforms, typically without traditional long-term employment contracts. What is the gig economy? The gig economy is an economic model
PAYE (Pay As You Earn)
Published December 17th, 2025 by Hasan Hamad
What is PAYE (Pay As You Earn)? PAYE stands for "Pay As You Earn" and is the United Kingdom's tax withholding system. It is administered by HM Revenue and Customs (HMRC). Employers use PAYE to deduct income tax and national insurance contributions from their employees' salaries. Are all employers in the UK required to register with PAYE? Most employ
Employment Allowance
Published December 17th, 2025 by Hasan Hamad
What is an employment allowance, and why do employers provide them? An employment allowance is a payment made by an employer to an employee as part of their salary or wages. Employers provide allowances for various reasons, such as compensating for job-related expenses or providing additional income for specific needs. Allowances are often non-contr
Employer Sponsored Health Insurance
Published December 17th, 2025 by Hasan Hamad
What is employer-sponsored health insurance in the United States? Employer-sponsored health insurance, also known as employer-sponsored coverage, refers to health insurance provided by an employer to its employees. Employers typically pay a portion of the premium for this coverage, and employees may be responsible for paying the remaining portion. I
ER Wage Taxes
Published December 17th, 2025 by Hasan Hamad
What are ER wage taxes, and what does "ER" stand for? ER wage taxes, or "Employer’s share of Social Security and Medicare taxes," are the portion of payroll taxes paid by the employer. "ER" stands for "Employer's responsibility." How are ER wage taxes calculated in the United States? ER wage taxes are calculated based on the wages earned by the empl
Payment Processor
Published December 17th, 2025 by Hasan Hamad
What is a Payment Processor? A payment processor is a vendor or service provider that facilitates credit or debit card payments, ensuring the secure transfer of funds from a customer or business to the seller's bank or financial institution. Payment processors play a crucial role in authorizing payments and handling communication between payment gat
Digital Nomad Visa
Published December 17th, 2025 by Hasan Hamad
What is a digital nomad visa, and who is it for? A digital nomad visa is a type of visa that allows individuals to work remotely in a foreign country using a computer and an internet connection. It's designed for foreigners who are not employed by a local company or entity in the host country and wish to work or provide services online. What are the
P60 Form
Published December 17th, 2025 by Hasan Hamad
What is a P60 form, and when is it issued? A P60 is a UK tax form issued by employers to employees at the end of each tax year. It provides a summary of the employee's gross income, tax payments, and deductions for the previous tax year. What information is included in a P60 form? A P60 form typically contains: Employee details Employer details Tax
401(k) Plan
Published December 17th, 2025 by Hasan Hamad
What is a 401(k) plan? A 401(k) plan is a retirement account specific to the United States, offered by companies to their employees. It allows employees to contribute a portion of their pre-tax income to a tax-advantaged account that invests in various securities. Employers may also make contributions to these accounts on behalf of their employees.
13th Month Salary
Published December 17th, 2025 by Hasan Hamad
What is a "13th month" payment? A "13th month" payment refers to an extra month's pay that is typically given to employees at the end of the year. The specific regulations and calculations for 13th month payments vary by country. Some countries mandate these payments, while others do not. Are 13th month payments the same as 14th month payments? No,
Global Professional Employer Organizations (PEOs)
Published December 17th, 2025 by Hasan Hamad
What is a global Professional Employer Organization (PEO)? A global PEO is an organization that allows companies to hire workers in other countries while acting as the legal employer. The partnering company retains decision-making authority over these workers. The global PEO handles payroll, payments, and tax requirements, offering flexibility for c
Equity
Published December 17th, 2025 by Hasan Hamad
What is equity compensation, and why do companies offer it to employees? Equity compensation is a form of non-cash payment to employees that provides them with ownership stakes in the company, typically through stock options or shares. Companies offer equity compensation to motivate employees, align their interests with company performance, and enco
Mandatory Benefits
Published December 17th, 2025 by Hasan Hamad
What are mandatory benefits in the context of employment? Mandatory benefits are benefits that employers are legally required to provide to their employees. These benefits typically relate to social security and insurance, and employers often deduct the required contributions from their employees' salaries to fund these benefits. What are some commo
Gig Economy
Published December 17th, 2025 by Hasan Hamad
What is the gig economy? The gig economy, also known as the freelance or on-demand economy, refers to a labour market characterized by short-term, temporary, or freelance work arrangements. It often involves individuals working on a project-by-project or task-by-task basis for various clients or employers. Who are gig workers in the gig economy? Gig
Wage Garnishment in US Payroll Law
Published December 17th, 2025 by Hasan Hamad
What is wage garnishment in US payroll law? Wage garnishment is a legal procedure in which a portion of an employee's earnings is withheld by their employer based on a court order. This is typically done to fulfil a debt or legal obligation. What are some common examples of reasons for wage garnishment? Common reasons for wage garnishment include ch
Gross Pay
Published December 17th, 2025 by Hasan Hamad
What is total gross pay? Total gross pay is the total amount of money an employee has earned before any deductions or taxes have been withheld. It encompasses all forms of payroll payments, including regular wages, overtime, bonuses, and commissions. How is total gross pay calculated? To calculate total gross pay: For salaried employees: Divide the
Apprenticeship Levy
Published December 17th, 2025 by Hasan Hamad
What is the UK's Apprenticeship Levy? The Apprenticeship Levy is a tax imposed in the United Kingdom that certain employers are required to pay. Its purpose is to support apprenticeship programs within the country. When was the Apprenticeship Levy first introduced? The Apprenticeship Levy was introduced in 2017 with the aim of increasing the number
SWIFT (Society for Worldwide Interbank Financial Telecommunication)
Published December 17th, 2025 by Hasan Hamad
What is SWIFT? SWIFT stands for the Society for Worldwide Interbank Financial Telecommunication. It is a messaging network used to securely send and receive messages and financial transactions between more than 11,000 global member institutions in over 200 countries. SWIFT is the largest network for international payments and settlements globally. H
KYB (Know Your Business)
Published December 17th, 2025 by Hasan Hamad
What does KYB stand for? KYB stands for "Know Your Business." It is a process that financial services providers must undertake to verify the identity of a business entity and assess its potential risks before entering into a business relationship with it. What is the purpose of KYB? The purpose of KYB is to ensure that financial services providers h
General FAQ
Published December 17th, 2025 by Hasan Hamad
What is the Payroll Reporting and Invoicing App? Jebra automatically calculates time and attendance-based incentive pay for instructors and staff. The app integrates directly with your booking platform - MarianaTek, Mindbody, etc - to automatically fetch the details of all classes and shifts and calculate payouts including incentive pay for the targ
HMRC (His Majesty’s Revenue and Customs)
Published December 17th, 2025 by Hasan Hamad
What does HMRC stand for? HMRC stands for His Majesty’s Revenue and Customs, although it was previously known as Her Majesty’s Revenue and Customs. It is the tax authority in the United Kingdom. How does HMRC work? HMRC is responsible for enforcing tax laws and regulations in the UK. It administers the collection of taxes from both businesses and in
Pay Period
Published December 17th, 2025 by Hasan Hamad
What is a pay period? A pay period is a recurring schedule that determines the time frame for which regular wages are paid to employees or workers. Common pay periods include weekly, bi-weekly, monthly, or every four weeks. Is a pay period the same as pay frequency? No, a pay period and pay frequency are not the same. A pay period refers to the dura
Direct Debit
Published December 17th, 2025 by Hasan Hamad
What is direct debit, and how does it work for global workforce payments? Direct debit is a payment method that allows companies to automatically withdraw funds from a customer's bank account on a regular basis. It's commonly used for subscriptions, bills, taxes, fees, and other recurring expenses. For global workforce payments, direct debit streaml
On-Call Work
Published December 17th, 2025 by Hasan Hamad
What is on-call work? On-call work is a type of employment where employees are expected to be available to work outside their regular hours on short notice, often in response to emergencies or unexpected demand for services. It is common in industries like healthcare, public safety, and customer service. How does on-call employment function? On-call
Bankers’ Automated Clearing Services (BACS)
Published December 17th, 2025 by Hasan Hamad
What does BACS stand for, and what is its role in payment processing in the UK? BACS stands for Bankers Automated Clearing System. It is the primary method for clearing and settling payments within the United Kingdom. BACS is an electronic network involving major UK building societies and clearing banks, known for its cost-effectiveness in transferr
Critical Illness Insurance
Published December 17th, 2025 by Hasan Hamad
What is critical illness insurance, and how does it benefit employees? Critical illness insurance is a type of coverage that provides a lump sum payment to an employee who is diagnosed with a specific critical illness and is unable to work due to their condition. This insurance can be included in an employee's benefits package, with the premium dedu
IBAN
Published December 17th, 2025 by Hasan Hamad
What does IBAN stand for, and what is its purpose? IBAN stands for International Bank Account Number. It is an internationally recognized numbering system used for receiving payments and identifying bank accounts held overseas. IBAN provides additional information beyond account numbers and sort codes, aiding in the identification of overseas paymen
P45 Form
Published December 17th, 2025 by Hasan Hamad
What is a P45 form, and when is it used? A P45 is a document used in the UK when an employee leaves their job. It contains personal details, information about taxes, national insurance contributions, and salary up to the leaving date. Employers provide this form to departing employees. Why is it important for an employer to fill out the P45 form? Fi
W-9 Tax Form
Published December 17th, 2025 by Hasan Hamad
What is a W-9 form, and who is required to fill it out? A W-9 form is a US tax form that independent contractors must complete when providing their services to a company, organization, or entity. It includes important identification information, such as the contractor's name and social security number. How does the W-9 form process work? Independent
Paystubs
Published December 17th, 2025 by Hasan Hamad
Paystubs provide a detailed summary of each worker’s earnings, deductions, and net pay for a given payroll period. While automatic paystub delivery directly from Jebra is not yet available, this feature is planned for release in Q1 2026. In the meantime, paystubs can be manually downloaded and shared using the following steps: Once a payroll has bee
Same-Day Direct Deposit Payroll
Published December 17th, 2025 by Hasan Hamad
What is same-day direct deposit payroll? Same-day direct deposit payroll is an electronic transfer of an employee's net pay from an employer to the employee's personal bank account. This process is typically facilitated through the Automated Clearing House (ACH) network, allowing employees to access their funds on the same day they are deposited. Ho
Download Reports
Published December 17th, 2025 by Hasan Hamad
Download payroll reports by clicking on the icon with 3 vertical dots. The download contains a Zip with files that can be archived and files that can be uploaded into other systems, like Quickbooks Payroll, ADP, Paychex and Gusto.
SEPA (Single Euro Payments Area)
Published December 17th, 2025 by Hasan Hamad
What is SEPA, and what is its primary goal? SEPA, the Single Euro Payments Area, aims to improve cross-border payments in Europe. Its primary goal is to simplify bank transfers and enable customers to make cashless Euro payments to and from certain regions as easily as domestic payments within their own country. Which countries are included in SEPA?
Zero Hour Contract
Published December 17th, 2025 by Hasan Hamad
What is a zero-hour contract? A zero-hour contract is an employment arrangement, primarily used in the UK, where an employee is not guaranteed a set number of working hours or a regular salary. Instead, they are paid only for the hours they actually work. While the term "zero hours" is specific to the UK, similar contract types exist worldwide with
Auto-approved Shifts
Published December 17th, 2025 by Hasan Hamad
What is auto-approved shift scheduling software, and how does it work? Auto-approved shift scheduling software is designed to simplify the scheduling process by automatically pulling relevant information from employee profiles, such as availability, leave status, overtime regulations, and training requirements. This software predicts employee availa
Employee Retention
Published December 17th, 2025 by Hasan Hamad
What is employee retention and why is it important for businesses? Employee retention is a strategy used by employers to keep their workforce engaged and satisfied, reducing turnover rates. It is essential for businesses because high turnover can lead to increased costs related to recruiting, training, and decreased productivity. Retaining employees
GOSI (General Organization for Social Insurance) in Saudi Arabia
Published December 17th, 2025 by Hasan Hamad
What is GOSI, and what is its role in Saudi Arabia? GOSI, or the General Organization for Social Insurance, is a government agency in Saudi Arabia responsible for managing social insurance programs for employees in the country. Its primary role is to provide financial protection to employees and their families during various life events, such as ret
Pretax Income
Published December 17th, 2025 by Hasan Hamad
What is pretax income (EBT), and why is it important? Pretax income, also known as earnings before taxes (EBT), is a financial metric that represents a company's profits before any income taxes have been subtracted. It is important because it provides insight into a company's profitability and cash flow generation before considering the impact of ta
Employee Ghosting
Published December 17th, 2025 by Hasan Hamad
What is employee ghosting? Employee ghosting refers to a situation where a job candidate or employee initially expresses interest in a position but suddenly and without explanation cuts off communication, fails to appear for interviews, quits without notice, or disengages from their responsibilities at work. How common is employee ghosting in the wo
Journal Entries for Payroll
Published December 17th, 2025 by Hasan Hamad
What is a payroll journal entry? A payroll journal entry is a record of each payroll transaction, typically including the date, amount paid, employee's name, and transaction category. It is used to document and track financial transactions related to payroll. How does global payroll impact journal entries? Global payroll adds complexity to journal e
Foreign Worker Levy
Published December 17th, 2025 by Hasan Hamad
What is the Foreign Worker Levy? The Foreign Worker Levy is a mandatory fee imposed by governments on employers when they hire foreign workers. The primary objective of these levies is to encourage the employment of local talent rather than seeking talent from abroad. What factors determine the amount of the levy? The specific amount of the levy can
Flexible Schedules
Published December 17th, 2025 by Hasan Hamad
What is a flexible work schedule? A flexible work schedule allows employees to choose their own work hours and work-life balance, offering versatility in both full-time and part-time scenarios. Employees have the freedom to decide when and where they work, allowing for various work arrangements. What are examples of flexible work schedules? Flexible
Setting up your Worker Profile
Published December 17th, 2025 by Hasan Hamad
Youtube Video available here Edit your Worker Profile on the Home screen to include personal and business information that you’d like to add to invoices. Also include the relevant Tax Rates, which will be automatically applied to invoices. The following fields are optional and can be filled in to provide additional details that help streamline wor
MAT B1 and Pregnancy Confirmation Forms
Published December 17th, 2025 by Hasan Hamad
What is a MAT B1 form in the UK, and why is it important? A MAT B1 form is a document in the UK that expectant mothers need to submit to be eligible for statutory maternity pay from their employers or maternity allowance from the government. This form contains the individual's personal information and the expected due date. Employers may also use th
Income Tax
Published December 17th, 2025 by Hasan Hamad
What is income tax, and why is it important? Income tax is the amount of money individuals or businesses are required to pay to the government based on their income. It plays a crucial role in funding essential services such as healthcare, education, and social security. How is income tax calculated? Income tax is calculated based on a person's or b
KYC (Know Your Customer)
Published December 17th, 2025 by Hasan Hamad
What does KYC stand for? KYC stands for "Know Your Customer" or "Know Your Client." It is a set of standards and processes used in the financial services industry to verify the identity and assess the risks associated with customers or clients. KYC is an integral part of anti-money laundering (AML) policies. Which industries need to implement KYC? K
Bereavement Leave
Published December 17th, 2025 by Hasan Hamad
What is bereavement leave, and how does it work? Bereavement leave is a workplace policy that provides employees with time off to cope with the passing of a loved one. It allows employees to grieve, attend funerals or memorials, and handle financial or legal matters related to the death. Bereavement policies vary between companies and can be paid or
Mass Payments
Published December 17th, 2025 by Hasan Hamad
What is mass payment, and when is it typically used? Mass payment is a method of paying multiple recipients online simultaneously, often used in scenarios like payroll. It allows employers to make payments to multiple individuals or entities in one go, regardless of location, currency, or payment method. What are the benefits of using mass payments
Fringe Benefits
Published December 17th, 2025 by Hasan Hamad
What are fringe benefits? Fringe benefits, also known as non-mandatory benefits, are types of compensation provided to employees in addition to their regular salary. These benefits are often offered to attract and incentivize employees to join a company and can include various perks. What are some examples of fringe benefits? Common examples of frin
Exempt Payment
Published December 17th, 2025 by Hasan Hamad
What are exempt payments, and what do they exclude from? Exempt payments refer to payments that are excluded from taxable income and certain payroll taxes, such as Social Security and Medicare. What qualifies as an exempt payment, and does it vary by country? Qualifications for exempt payments vary by country based on their specific employment laws
Gross-to-Net Pay
Published December 17th, 2025 by Hasan Hamad
What do "gross" and "net" pay mean in the context of payroll? "Gross" pay refers to an employee's salary before any deductions have been made, while "net" pay is the amount that remains after all deductions have been taken out. What is meant by "gross-to-net" pay calculation? "Gross-to-net" refers to the process of calculating an employee's net pay
Add Workers
Published December 17th, 2025 by Hasan Hamad
Before you start onboarding workers, we recommend you email them the Jebra Workers User Guide which contains instructions to help your workers onboard via the Workers App . Click View Profile on any worker to manage their payment profile Set up the worker as a Contractor or an Employee. Click Send Onboarding Invite to invite the worker to self-onboa
Edit the Default Payrate
Published December 17th, 2025 by Hasan Hamad
YouTube Video available here The Default Payrate applies to every worker uness worker-specific payrates are created. Click on the pencil icon to edit an existing payrate. After entering an amount, select / Shift to calculate payroll by shift (e.g., a class taught) or / Hour to calculate based on hourly pro-rata. Add new pay rates for specific clas
Pay In
Published December 17th, 2025 by Hasan Hamad
What is Pay In in the context of employee payroll? Pay In refers to the final step in the payroll process, which involves the actual transfer of funds from the employer to the employee's personal account. How does the Pay In process work? The Pay In process varies depending on the chosen payment method but typically includes calculating the payment
Value Transfer System
Published December 17th, 2025 by Hasan Hamad
What is a value transfer system? A value transfer system is any mechanism, network, or system that facilitates the transfer of funds from one party to a third party located in a different geographic location. This system can be used for various purposes, such as making regular payments for insurance, bills, salaries, or pensions. Can you provide an
Employer Payment Summary (EPS)
Published December 17th, 2025 by Hasan Hamad
What is an Employer Payment Summary (EPS)? An Employer Payment Summary (EPS) is a form used in the United Kingdom that employers submit to HMRC (Her Majesty's Revenue and Customs) to report adjustments to their national insurance liability. It is used in conjunction with the Full Payment Submission (FPS), which provides details of payments and deduc
Payroll Benefits
Published December 17th, 2025 by Hasan Hamad
What are payroll benefits? Payroll benefits are additional forms of compensation and perks provided to employees alongside their regular wages or salary. These benefits can include health insurance, retirement plans, paid time off, and various other offerings aimed at enhancing employees' overall compensation packages. Which payroll benefits are req
Medical Expense Deduction
Published December 17th, 2025 by Hasan Hamad
What is a medical expense deduction? A medical expense deduction is a tax deduction that allows taxpayers to reduce their taxable income by the amount they have spent on qualified private healthcare expenses. The criteria for claiming this deduction vary by country and region. How does the medical expense deduction work? To claim a medical expense d
Run Payroll
Published December 17th, 2025 by Hasan Hamad
Process your payroll on the Jebra dashboard as usual. When you’re ready to pay your workers, navigate to the Invoices tab and Run Payroll. Each worker’s Payment Readiness is shown next to their name. Workers who are not READY for payouts are excluded from the payroll run. Follow the prompts to review and confirm the payroll run: After completing pay
Add Salary Pay Rate
Published December 17th, 2025 by Hasan Hamad
Your browser does not support HTML5 video. For salaried employees, use Monthly pay rates to pay your workers the right fraction every month. Divide the annual salary by 12 to get the correct monthly payment. To add Monthly pay rate: Click Add Pay Rate button For Pay Rate Unit, select Month for monthly pay In the field where n = enter the day of
Delete Payroll Period
Published December 17th, 2025 by Hasan Hamad
You may want to delete a payroll period, for example: If you select the wrong dates by mistake and need to fix them If you create a payroll period for testing and need to delete afterwards To delete a payroll period: View Details for the target period From the detail page, click the trash icon to delete
Year to Date
Published December 17th, 2025 by Hasan Hamad
What does Year-to-Date (YTD) mean in payroll? Year-to-date, or YTD, in payroll, refers to the total amount of an employee's earnings, taxes, and deductions from the beginning of the calendar year up to the current date. It is a cumulative record that helps track an employee's financial transactions for the year. What are the different types of YTD c
Electronic Payment System (EPS)
Published December 17th, 2025 by Hasan Hamad
What are electronic payment systems? Electronic payment systems are digital services or platforms that facilitate the transfer of funds without the need for physical payment methods like checks or cash. These systems offer a convenient and secure way to pay employees, whether they are located in the same country as the employer or abroad. Some elect
First Invoice and Creating an Account
Published December 17th, 2025 by Hasan Hamad
Link to YouTube video here You’ll be emailed a Draft Invoice every time your employer runs payroll with Jebra. The email will also direct you to Jebra’s worker application ( https://workers.jebra.io ), where all invoices are stored and where you can edit and submit invoices . Note *:* A Jebra account will be automatically created for you when your
I-9 Form
Published December 17th, 2025 by Hasan Hamad
What is an I-9 form? An I-9 form is an employment eligibility verification form used in the United States to verify the identity and employment authorization of newly hired employees. It is required by federal law and is a crucial part of the hiring process. What is an I-9 interview? An I-9 interview is a process employers use to verify the accuracy
Minimum Wage and Income Thresholds
Published December 17th, 2025 by Hasan Hamad
What is minimum wage? The minimum wage is the lowest amount of earnings that an employer is legally required to pay workers for their work during a specified period. It is intended to protect workers from receiving unreasonably low pay and to ensure fair compensation for their labour. What is the purpose of minimum wage? The primary purpose of minim
GDPR (General Data Protection Regulation)
Published December 17th, 2025 by Hasan Hamad
What does GDPR stand for? GDPR stands for General Data Protection Regulation. It is a European Union (EU) law that governs the way organizations can use, process, and store personal data. Who does GDPR apply to? GDPR applies to any entity or organization that offers goods or services to or targets and collects data related to people in the EU. It ap
Global Coverage
Published December 17th, 2025 by Hasan Hamad
What does "global coverage" mean in the context of payment providers? Global coverage refers to a payment provider's capability to process payments in various currencies, integrate with diverse payment systems, and comply with regulations in different countries. Payment distribution platforms with global coverage have the infrastructure and partners
Funding
Published December 17th, 2025 by Hasan Hamad
What is the basic definition of funding in business? Funding in business refers to any money provided by entities such as businesses, organizations, or governments for a specific purpose. This financial support can come in the form of investments, grants, loans, or donations. Additionally, businesses often seek funding to address urgent financial ne
Payout
Published December 17th, 2025 by Hasan Hamad
What is a payout, and where does it apply? A payout refers to transactions made by companies to various stakeholders. It's commonly associated with payments to employees as part of payroll. Payouts can take the form of electronic transfers, such as mobile and wire transfers, and can include salary, bonuses, commissions, and more. What is a payout ra
Overpaid Salary
Published December 17th, 2025 by Hasan Hamad
What is a payroll overpayment? Payroll overpayment, also known as overpaid salary, occurs when an employee is paid more than the agreed-upon amount of salary or wages due to various reasons, such as data entry errors, calculation mistakes, or system errors. What are the common causes of overpaying employees? Common causes of overpaying employees inc
Authority Payments
Published December 17th, 2025 by Hasan Hamad
What are authority payments in the context of global workforce payments? Authority payments are legally mandated payments made to government authorities or regulatory bodies. In the realm of global workforce payments, they encompass payments related to compliance with local employment laws and requirements, such as employment taxes, visa fees, or ov
Automated Clearing House (ACH)
Published December 17th, 2025 by Hasan Hamad
What is an Automated Clearing House (ACH) and how does it work? An Automated Clearing House (ACH) is a local clearing system used to electronically transfer money between bank accounts within the same country, without relying on card networks. ACH networks facilitate automatic, secure, and cost-effective financial transactions between different bank
Working Days
Published December 17th, 2025 by Hasan Hamad
What are working days, and which days are typically considered working days in Western countries? Working days are the days of the week when people typically work. In most Western countries, working days are typically Monday through Friday. How many working hours are there in a standard working day, and does this vary by country or profession? In mo
Viewing, Editing and Submitting Invoices
Published December 17th, 2025 by Hasan Hamad
YouTube Video available here Your invoices will appear on the Invoices tab. Click View Details to view and edit invoices details; for the invoice detail page you can: Apply Profile Defaults - Apply the default values from your invoice profile to this invoice Edit - Customize the invoice details. Edits here will only apply to the current invoice. D
14th Month Pay
Published December 17th, 2025 by Hasan Hamad
What is a "14th month" payment? A "14th month" payment is an extra month's salary given to employees in certain countries, typically around the holiday season or during the summer. While not mandatory in most countries, it is intended to provide financial assistance during periods of increased spending, such as vacations and holidays. What are the d
Seasonal Employee
Published December 17th, 2025 by Hasan Hamad
What are seasonal employees? Seasonal employees are individuals hired for temporary or short-term positions to meet increased work demands during specific seasons or times of the year. They are often part-time or temporary workers. How many hours do seasonal employees typically work? Seasonal employees typically work no more than 35 hours a week in
Compensation
Published December 17th, 2025 by Hasan Hamad
What does compensation encompass in the context of employment? Compensation refers to the total sum of payments and benefits that an employee receives in exchange for their work. It includes various components such as base salary, overtime, benefits like health insurance and retirement plans, stock options, and more. What is a compensation package,
Send Draft Invoices
Published December 17th, 2025 by Hasan Hamad
YouTube Video available here Navigate to Payroll by Workers tab in the target payroll period. Select the target workers individually or in bulk. Use the filters to select a specific group. Then click Send Payslips to email Draft Invoices. You can select whether to email the invoices to the logged in user (i.e. yourself - this is useful for testing
Paid Time Off (PTO)
Published December 17th, 2025 by Hasan Hamad
What is Paid Time Off (PTO)? Paid Time Off (PTO) is a type of employee leave that is paid for by the employer. It may include vacation time or other types of paid leave. How do PTO policies vary from country to country? PTO policies differ significantly from one country to another due to varying labour laws and regulations. The amount of PTO an empl
Bank Payment File
Published December 17th, 2025 by Hasan Hamad
What is a bank payment file, and why is it important in payroll processing? A bank payment file is a digital document used in payroll to facilitate the accurate transfer of an employee's payment to their designated bank account. It contains essential information such as payment amount, transaction date, and any additional details required by the ban
Paternity Leave
Published December 17th, 2025 by Hasan Hamad
What is Paternity Leave? Paternity leave is a type of leave provided to employees, including fathers and secondary caregivers, to bond with a new child, whether through birth or adoption. Is Paternity Leave a part of employee benefits? Yes, paternity leave is typically included as part of an employee's benefits package, similar to other forms of lea
Global Treasury Management
Published December 17th, 2025 by Hasan Hamad
What is global treasury management? Global treasury management involves the management of a company's cash and financial assets on a global scale. It plays a crucial role in overseeing cashflows and mitigating risks associated with currency fluctuations, particularly for companies with global operations. What does global treasury management encompas
Employer Onboarding
Published December 17th, 2025 by Hasan Hamad
Start Employer Setup Click Setup Employer to add a new employer profile. The employer country depends on the selected currency in the job settings: Canadian employer for Canadian Dollar; and US employer for US Dollar. Enter Legal Business Name Review Terms and Conditions Here is a link to the Terms and Conditions that you will agree to. Complete Onb
Dashboard Overview
Published December 17th, 2025 by Hasan Hamad
The dashboard is organized in 3 main tabs: Pay Periods: A complete history of all your payroll runs Workers: Your organization’s workers. The workers are automatically imported from MarianaTek whenever you update payroll data. Reports: Aggregate reports of your payroll data
Electronic Federal Tax Payment System (EFTPS)
Published December 17th, 2025 by Hasan Hamad
What is EFTPS? EFTPS stands for Electronic Federal Tax Payment System. It is an online payment system established by the US Department of the Treasury, allowing individuals and organizations to electronically make various federal tax payments, such as income, employment, and excise taxes. Who can use EFTPS? EFTPS is available for use by individuals,
Employee Self-Service (ESS)
Published December 17th, 2025 by Hasan Hamad
What is Employee Self-Service (ESS)? Employee Self-Service (ESS) is a system or portal that allows employees to access and manage their personal and payment information online. It enables employees to perform tasks related to their employment and compensation, which are typically handled by HR and payroll teams. How does Employee Self-Service work?
Direct Earnings Attachment (DEA)
Published December 17th, 2025 by Hasan Hamad
What is a Direct Earnings Attachment (DEA), and how does it work? DEA, short for Direct Earnings Attachment, is a process where government agencies or creditors can deduct money directly from a person's paycheck to repay debts they owe. This typically occurs when individuals cannot make voluntary payments or negotiate with the creditor. Common debts
Businesses
Published December 17th, 2025 by Hasan Hamad
This is the Jebra Employer User Guide for Payroll Processing with Tax Filing. A PDF version of this User Guide is available from the link below: EmployerUserGuide.pdf
W-2 Form
Published December 17th, 2025 by Hasan Hamad
What is a W-2 form? A W-2 form is a document used in the United States to report employees' annual tax withholding and earnings data. It includes information such as social security and Medicare contributions, income taxes withheld, and details about the employee's compensation. What information is included in a W-2 form? A typical W-2 form includes
Anti-Money Laundering (AML)
Published December 17th, 2025 by Hasan Hamad
What is Anti-Money Laundering (AML) and why is it important in global payroll? AML refers to the procedures, regulations, and laws aimed at preventing money laundering, which involves disguising funds obtained from illegal activities through various financial transactions and institutions. In the context of global payroll, AML is crucial to ensure t